Key concepts
Organizations, seasons, days, inventory, roles and the audit log.
Organizations#
An organization is your committee or association. It is the boundary for everything in Mandali: members, seasons, money and the audit log all belong to exactly one organization, and nobody outside it can see them.
One person can belong to several organizations (for example, a temple committee and a cultural association) and switch between them. See Work in several organizations.
Members and roles#
Every member has exactly one role. Roles decide what a person can see and change:
| Role | Typical person | In short |
|---|---|---|
| Admin | President, secretary | Full control, including members and settings |
| Manager | Event, food or venue lead | Sets up and runs seasons, days, meals and tickets |
| Treasurer | Treasurer, finance team | Money, closing and reopening seasons, audit log |
| Volunteer | Day-of crew | Views the season; check-in when it launches |
| Member | Anyone else | Read-only access |
The full matrix is in Roles & permissions.
Seasons#
A season is one festival year. It moves through three states:
| Status | Meaning |
|---|---|
| Draft | Being prepared. Can be edited and deleted. |
| Active | The season your committee is working in. Only one season can be active. |
| Closed | Locked for the year-end report. Nothing can be changed until a treasurer or admin reopens it, with a reason that is recorded. |
You can look at any season with the season picker at the top of the dashboard. Viewing an older season doesn't change which season is active.
Days, meals and tickets#
Inside a season:
- Days are the dates and sessions of the festival, with times and a venue.
- Meal slots are meals served on a day. They have adult and child prices, an optional capacity and the dietary options you offer.
- Ticket types are entries guests can buy: a season pass valid for every day, or a ticket for one day.
Meal slots and ticket types can be paused to stop new sales without deleting them.
Money in Mandali#
All amounts are stored exactly, in your organization's currency, and every money movement is recorded in the season's ledger: cash, Zelle and cheques today, and card payments, refunds and expenses as those modules launch. Ledger entries are never edited or deleted; mistakes are voided with a reason. See The ledger.
The audit log#
Every change made by your committee (creating a season, editing a meal price, closing a season) is written to the audit log with who did it and when. It can't be edited or deleted. See Audit log.